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Documents to Support an Application

Please read the following carefully and you are strongly advised to submit the required documents to the Graduate School on or before the application deadline. The reviewer(s) will consider your application based on the information and documents submitted and it is your responsibility to provide accurate and sufficient information. Documents/information submitted/uploaded after the deadline  may not be considered. For applicants who wish to apply for admission to the Hong Kong Institute for the Humanities and Social Sciences, please note that extra documents are required in support of your application and click here for details.

The University views any act of plagiarism as of the utmost seriousness and it is a form of academic misdemeanour that the University will not tolerate. The University, when appropriate, will conduct a plagiarism check on the research proposal (for all applicants), proposed research plan & past research experience and vision statement (for HKPF applicants) submitted. The result of the plagiarism check will be taken into consideration when the Department, Faculty and Graduate School review the application. The application may be deemed unsuccessful if plagiarised materials are identified in the application.

To ensure successful uploading of the supporting documents  onto the system, the files should be in PDF or JPEG format. The uploading function is best operated with Internet Explorer 6.0. A maximum total file size of 50MB is allowed for each application and each file should not exceed 1.5 MB in size. In order to support the University's environmental friendly initiatives, documents uploaded to the system should NOT be delivered to the Graduate School by post in duplicate, except for the official score reports of English language proficiency tests and GMAT/GRE. Please make the request to the organization concerned as soon as possible.

Applications should be made at least three months before the intended date of registration, allowing extra time as necessary for visa and other formalities.   

 Certificates and complete transcripts of undergraduate and postgraduate studies

Please upload official certificates and complete official transcripts of your undergraduate and postgraduate studies. The back side of the transcript(s) should also be provided if it contains information on the grading system. Documents which are not in English should be accompanied by a formally translated version in English. If it is the policy of your institution that the transcript should remain confidential, please request your institution to send it directly to the HKU Graduate School.

For current undergraduate or postgraduate students: it is to your advantage to let us have a photocopy of the interim transcript showing the results of courses you have so far completed.

For qualifications obtained from HKU (except HKU SPACE): Certified  certificates and official transcripts are not required. If you are a graduate, you are requested to upload a photocopy of the transcript; if you are a current student, you are requested to upload a photocopy of the printout of your examination results from the  Student Information System (SIS) or your examination result slips.

For qualifications obtained from universities in Mainland China: An Online Verification Report of Higher Education Qualification Certificate (教育部学历证书电子注册备案表) issued by the CHESICC (学信网) is required.

If you need to do the calculation of the GPA / Average Mark / Average Grade by using the template provided in the Online Application System, please convert the file(s) to PDF format and upload the file(s) as supporting document for verification. Your application may not be considered if you failed to do so.    

 Statement of research interest or research proposal 

Please upload a statement of research interest or a research proposal in PDF format according to the requirements of the Faculty and programme for which you will apply. Please click here for details. In general, a statement of research interest should include your reasons for undertaking graduate work at HKU while a research proposal should include the background, the objectives and the methodology/approach you propose to take in studying the subject matter.  

 Two academic referee's reports

Two academics who are familiar with your academic achievements will be invited to complete the online academic referee's report for you. Please provide the details of referees, including the email address, in the RPg Online Application System. You can also check the status of the referee reports online at http://www.hku.hk/gradsch/status. Authentication may be carried out and your application may be disqualified if forged reports are found.  

 Official score report of one of the following English language proficiency tests

(for applicants from institutions outside HK where the language of instruction and examination is not entirely in English).

The English language proficiency requirements of different faculties are detailed as follows:

  (a) Test of English as a Foreign Language (TOEFL) - Internet-based test (taken within a two-year period)* (Institution code: 9671; Department code: 99)

For research postgraduate students registered before September 1, 2023:

  • An overall score of 80 or above
  • Additional requirement for applicants to the Faculty of Arts (except the School of Chinese and the Centre of Buddhist Studies): 25 or above in the Writing section

For research postgraduate students registered on or after September 1, 2023:

  • An overall score of 85 or above
  • Additional requirement for applicants to the Faculty of Arts (except the School of Chinese and the Centre of Buddhist Studies): 25 or above in the Writing section

  (b) International English Language Testing System (IELTS) (Academic module) (taken within a two-year period)*       

For research postgraduate students registered before September 1, 2023:

  • Faculty of Arts (except the Centre of Buddhist Studies): Overall score – 7; All sub-score – not lower than 5.5
  • Other Faculties: Overall score – 6; All sub-score – not lower than 5.5

For research postgraduate students registered on or after September 1, 2023:

  • Faculty of Arts (except the Centre of Buddhist Studies): Overall score – 7; All sub-score – not lower than 6
  • Other Faculties: Overall score – 6.5; All sub-score – not lower than 6

*Notes - For TOEFL and IELTS:

Please pay attention to the valid period of your TOEFL / IELTS score, and request the Educational Testing Service (ETS) / British Council to send your official score report to the University direct in a timely manner. Original or certified copy of the Examinee's score record is not accepted. If your test is taken within a two-year period by the time you submit your MPhil / PhD application, but the ETS / British Council cannot send your official score report to the University direct due to expiry of the valid period, you are required to re-take the test or take another English language proficiency test. TOEFL/IELTS score report cannot be substituted by CET-6/TEM-8.     

(c) Overseas General Certificate of Education (GCE)

(d) International General Certificate of Secondary Education (IGCSE)

(e) Cambridge Test of Proficiency in English Language (CPE) 
       All Faculties: Grade C or above   

 Official score report of the GMAT or GRE

- taken within a five-year period

- ONLY for applicants to the Faculty of Business & Economics) (Institution codes: GMAT - FS2-WL-48; GRE - 2482)

 Official score report of the GRE

- Subject Test in Psychology (taken within a five-year period) with a minimum score of 550(ONLY for applicants to the Department of Psychology if they do not have a first degree in Psychology) (Institution code: GRE - 2482)

 Other documents

Other documents which the applicants would like to bring to the attention of the University,  e.g. list of publications, documentary evidence of academic awards received and professional  qualifications, and summary of relevant experience.

 

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