Key Dates for a 3-year PhD Candidate

Full time:

Key Date	Event
1^st day	Registration
1^st month	Course selection @
End of 6^th month	Submit the 1^st bi-annual progress monitoring report to the Departmental Research Postgraduate Committee (DRPC)*
Between 10^th & 12^th months	Complete Phase 1 Achievement Card online with the supervisor (applicable for students who register in and after September 2018)
End of 11^th month	Submit the probationary report to the DRPC for confirmation of candidature*#
End of 12^th month	Completion of the Graduate School course "Research Ethics for Graduate Students" if no equivalent course has been completed in previous research degree programme. End of probationary period (Students who registered on September 1, 2017 and thereafter are required to submit a Data Management Plan (DMP) before the expiry of their probationary period if data is to be collected or generated as part of the research. Please refer to the website of the University Libraries for details of submission of DMP: http://lib.hku.hk/researchdata/rpg.htm)
End of 18^th month	Submit the 3^rd bi-annual progress monitoring report to the DRPC*
Between 21^st & 24^th months	Complete Phase 2 Achievement Card online with the supervisor (applicable for students who register in and after September 2018)
End of 24^th month	Submit the 4^th bi-annual progress monitoring report to the DRPC*
End of 30^th month	Submit the 5^th bi-annual progress monitoring report to the DRPC*
Between 31^st & 36^th months	Complete Phase 3 Achievement Card online with the supervisor (applicable for students who register in and after September 2018)
At least 3 months before the expected date of thesis submission	Submit a written notice of intention to submit a thesis to the Chairperson of the DRPC
End of 36^th month	Submit the 6^th bi-annual progress monitoring report to the DRPC* End of candidature (Thesis should be submitted by this date. Students who registered on September 1, 2017 and thereafter are required to submit the dataset of their research, where applicable, when they submit theses for examination. Please refer to the website of the University Libraries for details of submission of dataset: http://lib.hku.hk/researchdata/rpg.htm.)

Part-time:

Key Date	Event
1^st day	Registration
1^st month	Course selection @
End of 6^th month	Submit the 1^st bi-annual progress monitoring report to the Departmental Research Postgraduate Committee (DRPC)*
End of 12^th month	Submit the 2^nd bi-annual progress monitoring report to the DRPC*
Between 16^th & 18^th months	Complete Phase 1 Achievement Card online with the supervisor (applicable for students who register in and after September 2018)
End of 17^th month	Submit the probationary report to the DRPC for confirmation of candidature*#
End of 18^th month	Completion of the Graduate School course "Research Ethics for Graduate Students" if no equivalent course has been completed in previous research degree programme. End of probationary period (Students who registered on September 1, 2017 and thereafter are required to submit a Data Management Plan (DMP) before the expiry of their probationary period if data is to be collected or generated as part of the research. Please refer to the website of the University Libraries for details of submission of DMP: http://lib.hku.hk/researchdata/rpg.htm)
End of 24^th month	Submit the 4^th bi-annual progress monitoring report to the DRPC*
End of 30^th month	Submit the 5^th bi-annual progress monitoring report to the DRPC*
Between 33^rd & 36^th months	Complete Phase 2 Achievement Card online with the supervisor (applicable for students who register in and after September 2018)
End of 36^th month	Submit the 6^th bi-annual progress monitoring report to the DRPC*
End of 42^nd month	Submit the 7^th bi-annual progress monitoring report to the DRPC*
End of 48^th month	Submit the 8^th bi-annual progress monitoring report to the DRPC*
Between 49^th & 54^th months	Complete Phase 3 Achievement Card online with the supervisor (applicable for students who register in and after September 2018)
At least 3 months before the expected date of thesis submission	Submit a written notice of intention to submit a thesis to the Chairperson of the DRPC
End of 54^th month	Submit the 9^th bi-annual progress monitoring report to the DRPC* End of candidature (Thesis should be submitted by this date. Students who registered on September 1, 2017 and thereafter are required to submit the dataset of their research, where applicable, when they submit theses for examination. Please refer to the website of the University Libraries for details of submission of dataset: http://lib.hku.hk/researchdata/rpg.htm)

@ 3-year PhD students are required to take the course ‘Research Ethics for Graduate Students’ before the end of the probationary period IF they have not yet completed equivalent training in previous research degree programmes. In addition, some Faculties/Schools/Departments may have an internal policy to require 3-year PhD students to complete a number of courses as part of the degree requirement. Please consult the Faculty/School/Departmental Office for details. Course enrolments are conducted before the commencement of each semester. Please click here for details.

* The DRPC shall be required to provide comments on the supervision and/or progress on the reports. After the DRPC has considered both supervision and candidate’s reports, an email will be sent to the supervisor and the candidate alerting them to view the reports with the comments of the DRPC. The DRPC will also submit the supervision report and the candidate’s report with its comments to the Faculty Higher Degrees Committee (FHDC).

# It is advisable that students submit their probationary report one month before the end of the probationary period to allow more time for the confirmation process.

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